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TOPIC: Instruction manuals

Instruction manuals 7 years 6 months ago #4574

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Does anyone happen to know of a good set of YouTube clips or anything with more details about how to use idoceo? I am finding the instruction manuals very frustrating as there is not enough detail and I am not vey techy! Would be very great full! :)
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Instruction manuals 7 years 6 months ago #4576

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Hello Sslater,
Is there any particular issue you'd like that tutorial about?
You'll find here some tutorials in youtube by Tim Boudreau
But if you let us know what can be improved in the instructions, we'll work on it!

Regards
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Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
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Instruction manuals 7 years 6 months ago #4577

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Hi Bert, thanks for all the help. I'm not sure I understand it enough to explain on here! I've attempted to configure my schedule and it keeps erasing other classes off when I try and add one! I reckon I have set up my lesson times wrong somewhere but have no idea how to change this? I've checked in the periods under settings and I have 8 periods down (5 classes, break, & lunch - I know this is only 6 but it does say 8...) I've then hatched out break and lunch. But then if I go in my schedule the lessons are different?
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Instruction manuals 7 years 6 months ago #4578

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And my schedule does not seem to link with my planner?! arrggghhh!!!! I am from a large secondary school and the whole staff (about 200ish teachers) have been given new ipads. I'm tryin gto convince them that this is the way forward, but I don't understand enough about it myself to even attempt to try and teach them so that we can buy the APP for everyone. Hence I e-mailed you a week or so ago to ask if you knew anyone who could provide some training for it.
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Instruction manuals 7 years 6 months ago #4579

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Yes, I remember! Lets go step by step and focus first on the schedule. I'll gladly explain this in detail .

The calendar will go next and is pretty easy once you know the essentials. The planner will simply reflect what has been done in the calendar or schedule, the information is taken from the same place but we'll keep that for later, don't worry about that.

I'd need to know first what kind of schedule you're working with, if it is some week A - week B combination, a single week or some weird rotating cycle of 6 to 9 days. I'm guessing it is week A/B, but please confirm!
Please take a moment to add or update your rating for iDoceo 7 teacher gradebook so that we can continue working on it. Thanks!
Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
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Instruction manuals 7 years 6 months ago #4580

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yes its a two week cycle. I've been swapping between the 2 different working modes also if this helps?! cause I was told the compact mode is easier to use but I need the planner!
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Instruction manuals 7 years 6 months ago #4581

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If you need the planner then forget about compact mode, make sure you're in full-size mode now!

The first step: creating your classes.
You need to have your classes ready in order to configure the schedule. You may simply add empty classes but without students (main screen > Add > Class > Type a name) or import actual students with an XLS or CSV file.
I'd suggest to add empty classes first, so that you can move on to the next step right away. Students can be added later on into each class.


Second step: Filling week A in the schedule
Tap on Schedule (on the ruler) and now swipe left or right to locate the first A week in in your cycle. This could be any week, lets assume it is the current one.

Tap&hold below Monday and Add. Fill the proper Class field, Period and Times
The essential field here is Period. Make sure you increase the period each time, or it will replace the previous time block.
It doesn't matter if those periods do not match your actual periods. You'll be able to change those names with our next update.

Once you have your Monday ready, fill in the rest of the week.

Let me know if you got that right and we'll move to the next step
Please take a moment to add or update your rating for iDoceo 7 teacher gradebook so that we can continue working on it. Thanks!
Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
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Instruction manuals 7 years 6 months ago #4582

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lol this is like idoceo for dummies ;) Thanks for this! That's all good & done!
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Instruction manuals 7 years 6 months ago #4583

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Great!
Next step: Your week B
Swipe your finger to left so that the schedule shows the following week. It should be empty, make sure Monday has the right date below.

And no surprises here ... now you must configure your Week B schedule, with the same steps explained before.

The tedious part is over, lets move now to the Calendar (tap Calendar on the ruler).

You should have now the calendar on sight, and your WeekA and B painted in blue , while the rest of the calendar is empty.
In this step we'll replicate the weeks you've configured to the rest of the calendar, make sure you've selected Week mode and select your week A on the calendar.
We'll work first with week A and then with B

Once selected, you should see on your right hand side, the schedule you prepared in our previous steps.
Tap on Automatic Copy and make sure you select 'Repeat every 2 weeks' This is essential!

The calendar should now look more or less like a blue zebra, with blue stripes representing your Week A, and empty stripes, which will hold our week B with our next step.

Select now your Week B in the calendar, tap on Automatic Copy, 'Repeat every 2 weeks', important again, and Done.

Hope you made it this far! I'm aware it seems daunting at first, we'll keep working on those tutorials and making this easier in our next updates.

With all this, you should now have the calendar properly configured and the planner will be as well.
Please take a moment to add or update your rating for iDoceo 7 teacher gradebook so that we can continue working on it. Thanks!
Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
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Instruction manuals 7 years 6 months ago #4584

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Ok so having some technical difficulties now... Had got up to your last step when my iPad had a wobble and we had to reset to factory settings. Even though I've been backing up it had saved my classes but not the schedule so have had to go back in and input again. Just done this and followed your instructions to set up the cycle on the calendar. Realised I had to put holiday dates in first so had to erase the calendar dates which also erased my schedule so had to input again.

Put it all in again (adding holidays to calendar first) and realised that when I add my 2week cycle it didn't work around the hols so had to clear calendar dates again and have once again lost my schedule set up... Very frustrating. Bear with me and I will input the schedule again, but could do with guidance on how to set up cycle taking hols into account please.

I think I am technology jinxed! ;)
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Instruction manuals 7 years 6 months ago #4585

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Ok so have inputted schedule (for what seems like the hundredth time lol) holidays are in the calendar. Have changed the colour of the week 2 days so I know which week is which. Just awaiting instructions on how to set up the cycle with the hol dates not included :) fingers crossed this time! Lol

Thanks :)
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Instruction manuals 7 years 6 months ago #4586

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Good morning Sslater!

I think the problem is with the cycles concept. You should work in Week mode instead, not in Cycle.

When in week mode, copying a week to the rest of the calendar will keep your Monday classes in Monday, all Tuesdays will be the same, Wednesdays, and so on... Holidays will not change this and you can add its afterwards. That is why I didn't mention any holidays at all!
The important part is to 'Repeat every 2 weeks' when copying. This is what will create the A/B week pattern.

Cycles on the other hand, are required by some schools in Canada and Australia and their calendar is a bit more complex. In Quebec for example they work with 9 day cycles, but it could be any other combination. This means that on a given date, they begin with day 1, and move on to day 2 the next day, but the actual day of the week is not important.
To make this 'easier', some holidays may or may not bump those cycles forward. In short, no Monday is always the same in those calendars and there is no way to know in which day of the cycle you're in, that is unless you put it in a calendar.

Now, back to your configuration, once you have those two weeks in the schedule (again!), follow the steps about copying Weeks, and not cycles. Here's a short video that should make this a bit easier

Please do not erase that calendar again! I know it takes time to configure it, and I'm pretty sure we can sort it out without beginning from scratch.
Please take a moment to add or update your rating for iDoceo 7 teacher gradebook so that we can continue working on it. Thanks!
Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
Last Edit: 7 years 6 months ago by bert.
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Instruction manuals 7 years 6 months ago #4587

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Morning! Thanks bert, but this isn't the problem... Yes my Monday is always on a Monday etc. the problem is that when we are on a week 1 and then have a weeks holiday it brings me back on a week 1, it includes the holidays in the cycle. I've now inputted it again as you suggested so am in the same situation again (2 weekly cycles are in, but are incorrect around hols)

Sarah
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Instruction manuals 7 years 6 months ago #4588

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As Sod's law would have it, I have been at this stage before and remember setting it to "exclude holidays in the cycle" just can't remember how to do it now and also don't know if this is possible in retrospect having already set it up! :(
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Instruction manuals 7 years 6 months ago #4589

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I see! I thought you meant specific days, not whole weeks.

Maybe it is way easier to manually copy those weeks where you'd like to, and forget about the 'Automatic copy' option.

Our next update, iDoceo 3.1, will soon be ready and the Undo option will keep track of all your changes, so that you can go back any number of steps without having to restart again.
I'm not sure about your timeframe, but the new version will be available in 2 weeks and working with the calendar will be easier with that new Undo.

Here's how to manually copy those weeks :
- Select your week A in the calendar and tap on Manual Copy
- Tap on the weeks of your calendar that should have that Week A, you'll see they're copied right away and you'll be able to skip those pesky holidays
- Once finished, tap on End copy
Please take a moment to add or update your rating for iDoceo 7 teacher gradebook so that we can continue working on it. Thanks!
Here is the link
apps.apple.com/app/apple-store/id4771209...&action=write-review
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Instruction manuals 7 years 6 months ago #4590

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Ok so I've done that thanks, had to go in and change each week after the first hol so this isn't ideal and I'm sure as I said earlier that I did at some point set this up with an option to exclude holidays in the cycle. I will need to keep making changes to my schedule over the next few weeks when we get more info in, and have just added registration for example. Is there a way of telling it to copy these changes into the rest of the calendar cause doing this each time there is a change is going to get very tedious! Thanks again for this help bert :)
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